094 90 48200     Get SUPPORT

Aniar IT Services Blog

Tip of the Week: Do Yourself a Favor, Document Your Processes

Tip of the Week: Do Yourself a Favor, Document Your Processes

The average business has a lot of internal processes, and these processes are typically pretty concrete: to accomplish this task, follow steps A, B, and C, in that order. However, due to the sheer volume of processes like these, it helps to have these processes documented for the benefit of your future employees... and, if we’re being honest, your future self. For this week’s tip, we’ll go over the proper process for documenting a task.

Let’s face it, if your business operates anything like most do, you have far too many of these processes for anyone to reasonably remember. This means that making sure that your processes are both comprehensively recorded and accessible for your employees to reference is a crucial facet to your productivity.

Fortunately, doing so is relatively simple, as long as you go about it properly.

Step One: Identify What You’re Documenting
The important thing to remember about creating documentation is that, unless the task itself is incredibly granular, making the documentation too specific isn’t going to help anyone. On the flip side, any documentation that is too vague isn’t likely to provide anyone with the value that it should.

You need to store your documentation in a centralized place that all employees can access. It helps even more if there is a system in place to allow you to search the contents of each document, sort them in various ways, and highlight changes and edits made to processes. In other words, utilizing a document management system or a knowledge center of some kind will go a long way in preserving the functionality of your processes. There are plenty of tools and applications out there for this, and we can help you choose the best one for your situation based on your specific needs.

Step Two: DIARI (Do It And Record It)
This step will form the basic shape of your documentation, as it will create a step-by-step guide to completing the task as a whole. You’ll need to go through a run-through of the process you’re trying to document, recording every step you take.

Don’t be shy about including details, either. For instance, if your process will require the same questions to be asked each time it is put into action, include the list of questions in your documentation. If someone is supposed to be contacted specifically, identify them in your documentation and provide their contact information.

From here, you should have a pretty good handle on how the process typically goes down… and the insights to make it even better.

Step Three: Refine, Repeat, Revise
When you were running through your process, were there any steps that would have made more sense to do earlier so you could be better prepared for a later responsibility? Try rearranging the steps in your documentation and trying it again. Did it work better, or worse? Take these observations into account and act accordingly.

Really, once you commit the time to doing it properly, creating invaluable and useful documentation isn’t that difficult of a process. You can even bring multimedia into it, if it’s a good fit, using tools like Steps Recorder on Windows.

For more handy IT tips, make sure you subscribe to our blog!

Updating the Whole Net Neutrality Situation
I Never Need to Call My Managed IT Provider, Do I ...
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Saturday, August 24 2019

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Technology Best Practices Business Computing Privacy User Tips Productivity Email Cloud Google Tech Term Internet Microsoft Hosted Solutions Data Network Security Hackers Workplace Tips Innovation Efficiency Communications Data Backup Hardware Communication Business Data Recovery Cloud Computing Mobile Devices IT Support Windows 10 Smartphones Malware VoIP Computer Smartphone Small Business Software Android Managed IT Services Mobile Device Network Collaboration Gadgets IT Services Backup Spam Internet of Things Artificial Intelligence Windows Business Management Browser Users Miscellaneous Phishing Information Router Chrome How To Server Cybersecurity Office 365 Saving Money Word Cybercrime Computers Applications BDR Outsourced IT Business Continuity Holiday Facebook Upgrade Remote Monitoring Settings Ransomware Social Media Data Security Mobile Device Management Connectivity Managed Service Data Storage Money Paperless Office Two-factor Authentication Encryption Passwords Vulnerability Staff Operating System Windows 7 Microsoft Office BYOD Display Data Protection Avoiding Downtime Quick Tips Identity Theft Private Cloud IT Plan OneNote Processor Comparison Virtual Assistant Virtualization Unsupported Software Google Docs Sports Access Control Law Enforcement Wi-Fi Telephony CES Save Money Managed IT Fraud Scam Human Resources Spam Blocking Education Update Augmented Reality Infrastructure Business Intelligence Keyboard Content Management Telephone System Botnet Apps VPN Bring Your Own Device IT Management Password Help Desk Disaster Recovery Government Machine Learning App Managed IT services Blockchain Digital Signage Redundancy Voice over Internet Protocol Cryptocurrency Automation Meetings Training Google Drive Telephone Systems Software as a Service Website Social Engineering Smart Office Audit Physical Security IT Infrastructure Sync Multi-Factor Security Criminal Safe Mode Security Cameras Employer-Employee Relationship Digital Signature Remote Worker Database Manufacturing WiFi Business Mangement Networking Smart Tech Shortcuts Root Cause Analysis Hypervisor Millennials Electronic Medical Records Wire Save Time Cast Excel Google Apps Microchip Wireless Online Shopping Document Management Camera Investment Addiction Smartwatch Workforce Credit Cards PDF Wiring Business Technology Public Cloud Virtual Reality Flash Gmail Enterprise Content Management Mobility Vendor Management Value Data Management Proactive IT Tip of the week Workers Search Engine Hard Drive Specifications Evernote Cleaning Computer Fan ROI Trending Health Data loss Firewall Software Tips Cabling HaaS Recycling Password Management Devices Social Saving Time MSP Net Neutrality Windows Server 2008 Servers Authentication Bing Alert HBO 5G Entertainment Practices Warranty FENG GDPR Cache Employee Cortana Telecommuting Amazon Unified Threat Management Cables eWaste NIST Thought Leadership Vendor Procurement File Sharing ISP OLED Computer Care The Internet of Things HVAC Bandwidth Hacker Outlook Charger Hosted Computing Printer Remote Computing Skype Wireless Internet Travel Remote Work Amazon Web Services Accountants Mobile Computing Solid State Drive Default App Legal Cryptomining Windows 10s Biometric Security Patch Management Big Data Password Manager Nanotechnology Downtime Virtual Machine Tools Work/Life Balance Google Search Screen Mirroring Frequently Asked Questions Recovery Wireless Charging YouTube Inventory Mouse Windows Server 2008 R2 Start Menu HIPAA USB Customer Service Twitter Mobile Office Domains Company Culture Windows 10 Hard Drives Public Speaking Managing Stress Search Presentation Printers Lithium-ion battery CrashOverride Personal Information Wireless Technology Tech Support Safety IBM Productivity Managed Service Provider Financial Emergency Marketing Budget Compliance Employee/Employer Relationship Competition Customer Relationship Management Hiring/Firing IP Address Fun Regulation