While no email platform is immune to mismanagement, Microsoft Outlook can quickly become filled with outdated and redundant messages that detract from the communication that it is meant to provide. Fortunately, there is a bit of a hack that you can use in Outlook to help prioritize your most pressing messages. Let’s dive into it.
The average inbox will contain a veritable ton of messages, the important ones mixed with promotions, group messages, and those that have been saved for later. After a short time, this can make it challenging to find the important ones as they are pushed down lower.
However, Outlook offers a means of finding these messages more easily through its conditional formatting capabilities. Basically, by switching a few basic settings, you can make the messages you want to focus on stand out a little more in the crowd.
Let’s say, for the sake of example, that you often work with your colleague, Sandra, so her messages are some of the most important that you receive on a regular basis. Setting her messages to stand out is a longer process, but that is just due to the many options you have as you do so:
Your inbox should now reflect the changes you have made—Sandra’s messages appearing green in the list—to help you quickly identify those she has sent to you. Simply follow the same process for any other messages you want to easily identify, and your inbox will quickly be more manageable for you.
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About the author
Michael is the CTO at Aniar IT Services and has been working in IT for over 20 years.
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