094 90 48200     Get SUPPORT

Aniar IT Services Blog

You Deserve a Better Way to Manage Your Business Documents

You Deserve a Better Way to Manage Your Business Documents

A file cabinet might seem like it’s necessary for operations, but it’s actually not as useful as it used to be in the past. This is primarily due to the implementation of new solutions such as the document management system. By taking advantage of a new digital storage system for your business’ documents, you can optimize operations and ditch that filing cabinet for good.

What is a Document Management System?
In short, a document management system is a software that allows you to scan all of your paper files that have accumulated over the years and store them in a secure digital database. Better yet, this database is accessible from anywhere, as long as the user has permissions to access it. You can think of it as one big electronic filing cabinet. Since it’s hosted in the cloud or on your in-house infrastructure, you can integrate a document management system in whatever way best suits your organization’s needs.

Why You Might Want One
Imagine an office without filing cabinets, paper files, or printing costs. Any room that is being used to hold these bulky objects and any loose paper files can be freed up for other uses. Imagine never having to dig through countless files just to find one particular document again. Any documents you might need can be found just by going to your document management system via your smartphone or desktop. This makes for much more efficient use of your available resources as a whole.

Going Paperless
It’s easier to search for a digital file than it is to dig through a physical file folder. If you go paperless, this is one of the many benefits that you receive from a digital file storage system. Since you’re going paperless, you’ll be spending less on ink, paper, and printer maintenance--all of which totals up to a considerable cost. Since you can save time on accessing, editing, and saving documents, you’ll see improvements in productivity.

Let’s imagine that your organization is hit by a crippling disaster. It wipes out all of your filing cabinets and internal infrastructure. If you keep your document management system in the cloud, all of these files will be saved from the destruction. This keeps your data backed up in a secure location where it can be restored at a later date.

Perhaps one of the most notable ways your organization benefits from paperless technology is that you reduce your carbon footprint. If you waste a lot of paper, you contribute to a lot of environmental problems such as air pollution, water pollution, and deforestation. The United States alone wastes four million tons of office paper every year, so you can do your part to keep the environment clean by going paperless.

Does your business need help implementing such a solution? Aniar IT Services can help. To learn more, reach out to us at 094 90 48200 .

How Does the A.I. in Reality Measure Up to Hollywo...
Tip of the Week: Changing a PDF in Microsoft Word
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Tuesday, October 23 2018

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Technology Best Practices Privacy Tech Term Google Email Cloud Business Computing Microsoft Network Security Hackers Innovation Data Backup Internet VoIP Malware Data User Tips Data Recovery Hardware Mobile Devices Communication Workplace Tips Android Browser Cloud Computing How To Artificial Intelligence Small Business Communications Internet of Things IT Services Managed IT Services Windows 10 Backup Smartphones Windows Cybersecurity Computer Network Smartphone Collaboration Software Applications Saving Money Cybercrime Computers Chrome Data Protection Two-factor Authentication Server BDR Hosted Solutions Efficiency Passwords Outsourced IT Business Continuity Vulnerability Business Management Gadgets IT Support Connectivity Information Office 365 Facebook Miscellaneous Word Ransomware Business Router Spam Data Security Money Mobile Device Management Telephone System Data Storage Scam Managed IT Update Business Intelligence Spam Blocking Identity Theft Windows 7 Apps Bring Your Own Device Productivity Operating System IT Management Managed IT services Redundancy Microsoft Office App Telephone Systems BYOD Sports Social Engineering CES Fraud Encryption Website Avoiding Downtime Virtual Assistant Phishing Infrastructure Managed Service Keyboard IT Plan Comparison Content Management Upgrade Remote Monitoring VPN Social Media Settings Paperless Office OneNote Save Money Virtualization Password Unsupported Software Law Enforcement Blockchain Amazon Web Services Accountants Telephony Trending Entertainment Warranty Legal Automation Data loss HaaS Unified Threat Management Password Manager Nanotechnology Wi-Fi Computer Fan NIST Windows Server 2008 File Sharing Wireless Charging Inventory Software Tips HVAC HIPAA USB HBO Holiday Machine Learning Printer Criminal Augmented Reality Digital Signature Cortana Alert Mobile Computing Business Mangement Smart Tech FENG Botnet Telecommuting Cryptocurrency Computer Care Training Google Apps Mobile Device Disaster Recovery Electronic Medical Records Wire Outlook Government Online Shopping Skype YouTube Mouse Addiction The Internet of Things Credit Cards PDF Voice over Internet Protocol Smart Office Gmail Travel Remote Work Safe Mode Meetings Patch Management Remote Worker Workers Access Control Solid State Drive Tools Work/Life Balance Networking Data Management Frequently Asked Questions Recovery Evernote Cleaning Windows 10s Google Drive Start Menu Big Data Downtime Screen Mirroring Sync Multi-Factor Security Document Management Camera Recycling Devices Employer-Employee Relationship Wiring Authentication Audit Physical Security Millennials Enterprise Content Management Human Resources Root Cause Analysis Excel Practices Private Cloud Cache Amazon Cast eWaste Thought Leadership Flash Google Docs Firewall Bandwidth Value Workforce Password Management Staff Tip of the week MSP Charger Hosted Computing Public Cloud Specifications Servers Wireless Internet Public Speaking Search Presentation Lithium-ion battery Compliance Twitter CrashOverride Tech Support Wireless Technology 5G Safety Emergency IBM Regulation Marketing Hacker Productivity Managed Service Provider Budget Quick Tips Hiring/Firing Competition Customer Relationship Management IP Address Company Culture Users Fun WiFi Customer Service Mobile Office Managing Stress Printers Domains Wireless Hard Drives Windows 10