094 90 48200    Get SUPPORT

Aniar IT Services Blog

Tip of the Week: Helpful Outlook Tips

Tip of the Week: Helpful Outlook Tips

Many businesses turn to Microsoft Outlook as their email client of choice. Did you know that Outlook comes with certain features that make it an even better business option? To help you get the most use out of Outlook, we’re sharing a few of these features as this week’s tip.

Consolidate Your Email with the Clean Up Tool

Businesses will often use email to communicate between groups of people, which is a really useful practice for keeping people apprised and in-the-know of what’s going on. However, these messages can quickly become repetitive, incoherent messes--especially in chains made up of larger groups--as participants reply to them, duplicating the thread within itself. Outlook includes a utility known as the Clean Up tool to fix these problems in your email conversations, and even in entire email folders.

By finding the Clean Up icon in the ribbon at the top of your Outlook window, you can access a drop-down menu. This menu offers to Clean Up Conversation, Clean Up Folder, or Clean Up Folder & Subfolders. Once you’ve confirmed your choice, you can access Clean Up settings, which allow you more granular control over how the tool sorts through your existing conversations.

Schedule Out a Message with Future Delivery

Sometimes you’ll have an opportune moment to send an email, but it isn’t the right time for this email to be received. For instance, if you want to share something with your employees to keep in mind throughout the next day, it doesn’t make sense to distribute it at the end of the day before for it to be forgotten. Outlook allows you to use your opportunity to your full advantage with Future Delivery.

Once you’ve written an email, click on Options, and then Delay Delivery. This opens a Properties box for that specific message, including Delivery Options that include a checkbox labeled “Do not deliver before.” Selecting this option and specifying a time and date will prevent your recipient from receiving your message before that point. Once you’re satisfied, close the Properties box and send the message just like any other.

Taking Advantage of Shortcuts

Keyboard shortcuts are used to simplify access to commonly-used functions in many computer programs and applications, and Outlook is no exception. For instance, Outlook features shortcuts for a wide range of its functionality - covering the basics (like composing a new message by pressing Ctrl+Shift+M), organizational tools (like moving a message with Ctrl+Shift+V) or annotating your messages (like adding flags to important ones with Ctrl+Shift+G).

This is really just the start of Outlook’s capabilities to help your operations. Subscribe to our blog to find out whenever we post other tips or IT blogs.

Considering How to Monitor Your Employees
Software Patching in the Cloud
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Saturday, August 08 2020

Captcha Image

By accepting you will be accessing a service provided by a third-party external to https://www.aniar.ie/

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Technology Business Computing Productivity Best Practices Cloud Privacy Network Security Innovation User Tips Email Hosted Solutions Workplace Tips Internet Efficiency Data IT Support Google Microsoft Hardware Software Hackers Business Data Backup Managed IT Services Data Recovery Communication Small Business Tech Term Cloud Computing Smartphones VoIP Cybersecurity Computer IT Services Windows 10 Phishing Mobile Device Mobile Devices Malware Communications Collaboration Backup Android Gadgets Users Smartphone Outsourced IT Network Business Continuity Browser Saving Money Artificial Intelligence Facebook Miscellaneous Internet of Things Windows Information Disaster Recovery Business Management Managed Service Upgrade Spam BDR Server Office 365 Router Social Media Chrome How To Quick Tips Passwords Automation BYOD Paperless Office Holiday Word Cybercrime Mobile Office Computers Data Security Applications Data Storage Windows 7 Apps Blockchain Microsoft Office Save Money HIPAA Telephone System Ransomware Remote Monitoring Connectivity Settings Virtualization Money Display Mobile Device Management Managed IT Encryption Wi-Fi Human Resources Two-factor Authentication Infrastructure History Networking Bandwidth Staff Data Breach Vulnerability Government Operating System Remote Work Data Protection Patch Management Health Social Engineering Meetings Office Google Drive Avoiding Downtime Big Data Website Education Managed Services Provider Identity Theft Servers Comparison Audit Procurement Private Cloud IT Plan Vendor OneNote Help Desk Google Docs Compliance Digital Signage Law Enforcement Sports Machine Learning Access Control Cryptocurrency Telephony Employee/Employer Relationship CES Unsupported Software Training Fraud Software as a Service Scam Business Intelligence Update Content Management Keyboard Spam Blocking Botnet Augmented Reality VPN Password Processor Virtual Assistant Managed IT services Bring Your Own Device Vendor Management IT Management Business Technology Redundancy Voice over Internet Protocol App Telephone Systems Hard Drive Start Menu Project Management Quick Tip USB Solid State Drive FinTech Printers Frequently Asked Questions Recovery ROI Personal Wireless Charging Inventory Sync Multi-Factor Security Saving Time Criminal Twitter Windows 10s Firewall Cabling Fiber Optics Downtime Password Management Social Messaging Business Mangement Smart Tech Screen Mirroring MSP Net Neutrality Millennials Digital Signature Bing WiFi Employee Bitcoin Regulations Electronic Medical Records Wire Physical Security Apple Entertainment Warranty Excel GDPR Digitize Google Apps Employer-Employee Relationship Supply Chain Management Addiction Unified Threat Management Cables Trend Micro Online Shopping Root Cause Analysis NIST SMS Gmail Cast File Sharing ISP Value Workforce OLED Using Data Credit Cards PDF HVAC Flash Specifications Wireless Batteries PCI DSS Data Management Printer Tip of the week Remote Computing IT Assessment Workers Trending Managed Services Public Cloud Mobile Computing Default App Shopping Evernote Cleaning Virtual Machine AI Recycling Devices Cryptomining Biometric Security Information Technology HaaS Data loss Google Search Virtual Private Network Computer Fan YouTube Mouse Windows Server 2008 Windows Server 2008 R2 OneDrive Authentication Safe Mode Security Cameras Covid-19 Cache Software Tips Policy Smart Office HBO IT Infrastructure Social Network Practices Hypervisor Remote eWaste Thought Leadership Remote Worker Database Telecommuting Manufacturing Computing Amazon Shortcuts Cortana Alert Save Time 5G Remote Workers FENG Microchip Computer Care Copiers Smartwatch Skype Peripheral Wireless Internet Procedure Document Management Camera Outlook Investment Printing Charger Hosted Computing Hacker Going Green Legal Wiring Travel The Internet of Things Virtual Reality Professional Services Amazon Web Services Accountants Enterprise Content Management Mobility Password Manager Nanotechnology Proactive IT Tools Work/Life Balance Managed IT Service Search Engine Development Competition Customer Relationship Management Hiring/Firing IP Address Personal Information Fun Customer Service Financial Domains Windows 10 Hard Drives Public Speaking Search Regulation Presentation Lithium-ion battery CrashOverride Emergency Wireless Technology Company Culture Tech Support Safety IBM Marketing Productivity Managed Service Provider Managing Stress Budget